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Invoicing and Revenue Specialist

Digital Science is a leading edge software provider for Research intensive organizations - Universities, Government Agencies, BioPharma companies, and Research Publishers.  We specialize in scientific software products that solve some of the biggest challenges in research and communication. Our products bring us to the center of innovation, change, and disruption that’s taking place in the industry. We’re able to solve pressing problems for our customers, allowing them to focus on making the world a better place through their research. In summary - it is an exciting place to be.

We are hiring an Invoicing and Revenue Specialist to join our motivated and collaborative team. The Invoicing and Revenue Specialist will be responsible for managing and executing the invoicing and collection process from beginning to end and assisting the team with financial administrative tasks. This is a role that will require a person who is hands on and enjoys working in a challenging and fast paced environment.

Tasks and responsibilities

  • Prepare, verify and process invoices and incoming payments in compliance with financial policies and procedures
  • Keep proactively accurate track of renewals and invoice customers timely.
  • Perform day-to-day financial transactions, including verifying, classifying, posting and recording invoice data into the cloud based accounting software (NetSuite / SAP)
  • Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted
  • Credit control: Facilitate payment of overdue invoices by sending bill reminders and contacting clients as needed
  • Generate reports and analysis, detailing accounts receivable status
  • Be the first point of contact for all internal and external accounts receivable queries, promptly responding to customer and management inquiries as needed
  • Support the finance team in updating financial policies and procedures
  • Work with the sales tax team to ensure proper sales tax handling in invoicing
  • Support the finance and operational teams with related administrative tasks such as quarterly sales tax filings or state and federal registrations

Requirements

  • With degree: must have either accounting, finances or other appropriate qualification
  • Min. 3 years experience in relevant role, working with, accounting for, or managing accounts receivable as an accounts receivable clerk, manager or accountant
  • Solid understanding of basic accounting principles, fair credit practices and collection regulations
  • Hands-on experience in operating spreadsheets and accounting software (e.g. Excel, SAP, Netsuite)
  • Customer service orientation and negotiation skills
  • High degree of accuracy and attention to detail
  • Excellent analytical, problem solving and decision making skills
  • Ability to work independently or as a team member with a diverse group of people spread geographically
  • Great communication skills (written and verbal)
  • Like to work in a startup and changing environments

We Offer:

  • Competitive pay and health care benefit package
  • Employer contribution into your employer sponsored retirement account
  • Generous amount of annual paid leave, plus sick days
  • A vibrant, energetic, and entrepreneurial team that really loves what they do

 

This job description is not meant to be all-inclusive. Employee may be required to perform other duties to meet the ongoing needs of the development team.

 

 

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